Event Booking & Planning Form — Aspen Links Golf Course

01 Customer Information

Who should we contact about this event?

Full Name *

Please enter your full name.

Organization / Company (optional)

Phone Number *

Please enter a phone number.

Email Address *

Please enter a valid email address.

Mailing Address

Preferred Method of Contact

Best Time to Contact

02 Event Overview

Tell us about the event itself.

Event Name *

Please name your event.

Event Type *

Please choose an event type.

Is this a recurring event?

Desired Event Date *

Please choose a date.

Alternate Date(s)

Timing

Event Start Time

Event End Time

Guest Arrival Time

Setup Start Time

Tear Down Time

03 Estimated Attendance

Your best estimate is fine — we can refine numbers later.

Expected Guests *

Please provide an estimate.

Minimum Guaranteed Guests

Maximum Possible Guests

Adults

Children

Seniors

Vendors

Staff

VIP Guests

04 Venue Requirements

Help us picture how you'd like the space set up.

Which room(s) are needed?

Indoor / Outdoor?

Preferred room layout

Features required

05 Food Service

Will food be served?

06 Beverage Service

Will alcohol be served?

07 Audio / Visual Requirements

Select everything you think you'll need — we'll confirm availability.

Wi-Fi requirements / notes

08 Decorations

Customer bringing decorations?

Need venue setup?

Need venue teardown?

Decorations being used

Decorating access time

Cleanup responsibilities

09 Vendors

Add any outside vendors involved in your event. You can add as many as you need.

10 Event Schedule

A rough run-of-show. Fill in whatever applies to your event.

Setup Begins

Doors Open

Cocktails

Meal

Speeches

Cake Cutting

Games

Entertainment

First Dance

Open Dancing

Last Call

Cleanup

Event End

Additional schedule notes

11 Special Requirements

Power & parking

Permits, safety & extras

Accessibility accommodations

Power requirements (details)

Security concerns

Anything else we should know?

12 Golf Course Specific

Only needed if your event includes golf.

Is this a golf tournament / does it include golf?

13 Payment Information

Estimated Budget

Deposit Paid

Method of Payment

Invoice required?

Tax exempt?

Billing contact

Purchase Order Number

Final Payment Due Date

14 Agreements

Please confirm you understand the following. A member of our team will review each policy in detail with you.

I understand the cancellation policy. I understand the damage policy. I understand the alcohol policy. I understand the decorating policy. I understand the cleanup expectations. I understand the payment schedule. I agree to the venue rules. I understand the capacity limits.

Electronic Signature * Sign with your mouse or finger

Please sign the form.

Typed Name (confirms signature) *

Please type your name to confirm.

Date *

Please enter the date.

Thank you!